TOWN OF ARRIBA
BOARD OF TRUSTEES REGULAR MEETING
Monday October 12, 2009
Arriba Town Hall, 711 Front Street, Arriba, CO 80804
Call to Order
Mayor Ted Grundmeier called the meeting to order at 7:30. Roll call for the Arriba Town Board was read and those answering were Troy McCue, Karen Kovar, Jody Rogers-Schifferns, Bob Schoonover, Alex Flores and Susie Mills.
Pledge of Allegiance was lead by Trustee Mills.
Public Audience included Royce Borden and Marcella Flores.
Approval of Agenda Trustee McCue moved to approve the agenda, Trustee Flores seconded and the motion passed.
NIMS Ken Morrison presented the National Incident Management System to the Board. The Town has previously adopted NIMS as required. All elected positions are required to take at least 2 classes to become NIMS compliant. Some of these classes can be taken online. The Town needs to be compliant in the case of a disaster to get help from FEMA or HomeLand Security. The Town is also required to have an Emergency Plan (the Town has previously adopted the County’s plan).
NIMS covers all disasters: natural, terrorists attacks, and hazmat.
Ken Morrison said that Mayor Grundmeier will be the contact person for the Town’s NIMS.
Approval of the Minutes Clerk Hart noted that under ‘Comments’ the minutes should read “2008 Audit” instead of “2009 Audit”. Trustee McCue moved to approve the minutes from the September 29 action meeting as amended. Trustee Kovar seconded and the motion passed.
Approval of Accounts Receivable & Payable September Clerk Hart answered questions the Board had concerning various item on the receivables & payables. Trustee McCue moved to approve the Accounts Receivable and Payable for September. Trustee Kovar seconded, motion passed.
Approval to Pay October Bills Clerk Hart noted that payment to Pat Parker & Pam Koehn is for September and not August. Tom Rush suggested waiting to pay the Shawn Smith Construction bill until he could find out if the Town had been billed for repairing and hooking Bowen’s water line up to the Town’s water line at the basement wall. Bowen was supposed to be responsible for this. Trustee Kovar moved to approve bills for payment including the Shawn Smith Construction with the correct amount. Trustee Flores seconded, motion passed.
Town Celebration The Board agreed to plan for around 175 people to attend. Trustee Flores said that the Fire Department would be donating around $250-$300 to the Town for the celebration. If the weather is nice the Fire Department will also be having a toy tractor pull.
Trustee Schifferns volunteered to judge the costume contest.
Trustee Kovar said she would pick up the awards for the contests.
Trustee McCue volunteered to cook the chili.
A judge for the pie contest will be picked the day of the celebration.
The Trustees agreed to pick up items needed for the celebration in the next couple of weeks.
Arriba Town sign project Trustee McCue handed out a picture of the old Arriba Town sign. The sign’s frame was in good condition but the business name slots would need to be replaced. Trustee McCue suggested replacing the name slots with a stronger and maybe larger material. Wheat stalks and / or a windmill could also be welded to the sign frame. The Board discussed different ideas for the sign. Trustee McCue will continue to work on this project.
Trustee McCue also mentioned that he thought the No Man’s Land sign would be delivered sometime this week. The plan is for this sign to be put up by Sharon Reiter’s property. The sign could be relocated to be by the pipe stand when the water project is completed.
Water Project Modifications The Board met on Thursday October 8th to finalize the water project plans. The Board changed the locations of 2 fire hydrants, added a fire hydrant, added a valve and changed the location of a ladder on the pipe stand.
The state inspector had reported that no asbestos had been found in the old firehouse and the Town can start tearing it down. The Board will wait until November 1st for the roof to be taken off. If the roof is not off by then Tom Rush will remove it and begin tearing down the building.
2010 Proposed Budget Trustee McCue informed the Board that the totals for the 2010 Budget were only proposed amounts. The estimated 2009 totals where not complete for 2009. The Board discussed different items on the budget. The Board needs to study it in more detail. At the next regular meeting the Board will finalize the 2010 budget. The budget must be adopted by the November action meeting.
Clerk Hart noted that the Town’s Auditor Mike Lauer would be attending the October action meeting to discuss the 2008 Audit.
Events Calendar / Tourism Board Trustee Schifferns told the Board that the Tourism Board was putting together an Events Calendar (with map) for the surrounding communities. The Board needs to set / find dates for the garage sale and toy show, and any other events. The deadline for the Events Calendar is January 2010.
Payment Box Clerk Hart stated that she has not had any more complaints about this issue. The Board agreed that the Postal Service or walking a payment in during business hours was sufficient for customers.
Maintenance Report Tom Rush gave his report and answered questions from the Board. A copy of the report is attached to these minutes and by reference is a part of these minutes. Tom Rush asked is he could replace the cable at the park parking lot with guard rail. The guardrail would cost $2.30 a foot- 130 foot is needed. Trustee Schoonover moved to approve Tom Rush replacing the cable with guardrail. Trustee Kovar seconded and the motion passed.
Tom Rush asked the Board if they thought the park should be sprayed with weed control and grass fertilizer. Green Horizons could do it for around $900. The park hasn’t had this done in a couple of years. Trustee McCue moved to have Green Horizons spray for weeds and apply fertilizer to the park paying this ½ with general funds and ½ with Conservation Trust funds. Trustee Kovar seconded, motion passed.
Clerks Report Clerk Hart gave the Board the petty cash ledger and requested $100 dollars for petty cash. Trustee Kovar moved to approve $100 for petty cash, Trustee Schifferns seconded, motion passed.
Clerk Hart asked about dropping the old firehouse from the insurance, Tom Rush suggested that this not be done until the buildings water has been capped and the electric has been shut off.
The Board discussed the bill to the cement truck company that hit the fire hydrant on 322 Main Street. The Company would not pay this bill as they claimed the contractor of the cement job was directing their trucks; this made the contractor liable. The Board did not know if the contractor had insurance.
There was no Treasurer Report
Trustees Report Trustees had nothing to report.
Mayor Report Mayor Grundmeier commented that he thought things were going very well and thanked the Town employees for doing a good job.
Adjournment There being no further business to bring before the Board, Trustee Flores moved to adjourn, Trustee Kovar seconded. Mayor Grundmeier adjourned the meeting at 9:40.
Submitted by Josie Hart, Town Clerk
Signed by Ted Grunmeier, Mayor
Approved by the Board 10-26-09
Maintenance Report
October 12, 2009
Repaired cover on top of In-Town Wells due to vandalism
Put tube in tire on maintainer to stop air leak
Fixed electric in chlorine building
Water samples and related work
Water meter reading
Put up tables at park
Mowed park
Mowed some ditches and sewer plant with 3 pt mower
Put furnace back in at old Town shop
I would like to replace cable at park parking lot with guard rail $2.30 a foot- need 130 feet.
Green Horizon wanted to know if Town wants weed control and fertilizer at park- would cost around $800 - $900.
FYI-
There are roughly 141 meters: 85 outside, 50 inside. There are roughly 21 meters that are not used (11 outside & 10 inside).
